This privacy statement describes the privacy practices for www.keomt.com. It applies solely to information collected via this website.
Legal bases
The law on data protection sets out a number of different reasons for which an organization may collect and process your personal data, including:
- Consent: We can collect and process your data with your consent. For example, when you subscribe to our mailing list, submit online payments, or post your professional profile in the KEOMT Membership Directory.
- Legitimate interest: In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our organization and which does not materially impact your rights, freedoms or interests. For example, if you are a key contact of a KEOMT member organization, region, subgroup or network.
How we use your data
- To provide goods and services to you.
- To make a tailored website available to you.
- To promote the educational and professional services of our members.
- To administer your account.
Sharing data with third parties
In order to make certain services available to you, we may share your personal data with our IT service providers, who can only use your data to provide services to KEOMT, and for no other purposes. Our website and other data records are hosted on secure third-party servers which are either natively GDPR compliant or have signed contracts with KEOMT to comply with our privacy standards.
We will never sell your data.
How long do we keep your data?
Whenever we collect or process your personal data we will only keep it for as long as is necessary for the purpose for which it was collected.
At the end of that retention period your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.
What personal data do we collect?
When you register with the KEOMT website we will ask for personal information such as your name, email address and country of residence. In specific circumstances, we may collect additional data, for example if you are designated as a KEOMT volunteer, practitioner, instructor or master practitioner.
The KEOMT website does not collect any personal information, including email addresses, unless it is voluntarily provided by you.
Any email addresses given to KEOMT via this site will be used for the purpose for which they have been provided. This data will not be passed on or sold to any other organization without your approval.
Keeping your details private
If you are accessing the web in a public location, we recommend that you always log out and close the website browser when you complete an online session.
In addition, we recommend that you take the following security measures to enhance your online safety:
- Keep your account passwords private. Remember, anybody who knows your password may access your account.
- When creating a password, use at least 8 characters. A combination of letters and numbers is best. Do not use dictionary words, your name, email address, or other personal data that can be easily obtained. We also recommend that you frequently change your password. You can do this accessing your account and editing your password.
- Avoid using the same password for multiple online accounts.
Your rights
At any time you may:
- Ask what personal data we hold about you.
- Ask us to update and correct any out-of-date or incorrect personal data that we hold about you.
- Opt out of any marketing communications that we may send you.
Your right to withdraw your consent:
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent.
Where we rely on our legitimate interest
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
If we choose not to action your request we will explain to you the reasons for our refusal.
If you wish to exercise any of the above rights, please contact us at www.keomt.com/contact-us.
Cookies
When you visit keomt.com, our servers send a cookie to your computer. Standing alone, cookies do not identify you. They merely recognize your Web browser. Unless you choose to identify yourself to us by opening an account, filling out a Web form, or making a purchase, you remain anonymous to KEOMT.
We use cookies that are session-based and persistent-based. Session cookies exist only during one session. They disappear from your computer when you close your browser software or turn off your computer. Persistent cookies remain on your computer after you close your browser or turn off your computer.
If you have identified yourself to keomt.com, we use session cookies containing encrypted information to identify you uniquely. Each time you log into our site, your browser saves a session cookie containing an encrypted, unique identifier tied to your account. These session cookies allow keomt.com to identify you uniquely while you are logged into the site and to process your online communications, transactions and requests. Use of the site requires session cookies.
Keomt.com uses persistent cookies that only we can read and use to identify users who have visited our website previously. When you register for an keomt.com account or make a purchase in the keomt.com web store and you provide us with personal information, our website assigns a unique identifier to you. This unique identifier derives from a persistent cookie that keomt.com places on your Web browser. We especially are careful about the security and confidentiality of the information stored in persistent cookies. For example, we store neither account numbers nor passwords in persistent cookies.
The Help portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, and how to disable cookies. You also can disable or delete similar data used by browser add-ons, such as Flash cookies, by changing the add-on’s settings or visiting the website of its manufacturer. We recommend that you leave cookies turned on, however, because they allow you to take advantage of keomt.com’s essential features. For instance, if you block or otherwise reject our cookies, you won’t be able to access or use your members-only access to exclusive content at keomt.com or to enter comments and questions on our community forums.
We occasionally engage third parties to track and analyze usage and volume statistical information from users of keomt.com’s user interfaces, including our website, keomt.com. The information provided to third parties includes no personal information, but this information may be re-associated with personal information after we receive it.
Website Analytics
This website uses analytics services (e.g., Google Analytics, a popular web analytics service provided by Google, Inc.). Analytics services use “cookies” to help us analyze how users use our site. It counts the number of visitors, and tells us things about their overall behavior – such as the typical length of stay on the site, or the average number of pages a user views.
The information generated by the cookie about your use of the website (including your IP address) is transmitted to and stored by on the servers of the analytic service providers. They use this information for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage. They may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. These services to not associate your IP address with any other data held by them.
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by analytics services in the manner and for the purposes set out above.
KEOMT’s current analytics service is provided by Google. See Google Privacy Policies for additional information.
Log files
We use our records of the pages users have visited on www.keomt.com to analyze trends, administer the site and track users’ movements. Our records do not contain any personal information about users.
Newsletters
If you wish to receive KEOMT newsletters you must subscribe via https://www2.keomt.com/keomt-newsletter-subscription/. Only your email address will be collected, and this will only be used to send KEOMT newsletters. You can change your mind at any time by clicking the unsubscribe link in the footer of any newsletter you receive from us, or by contacting us at https://www2.keomt.com/contact-us/.
KEOMT uses the services of third parties to send newsletters. These services organize and analyze newsletter distribution. If you provide your email address to subscribe to our newsletter, it will be stored on third-party newsletter servers. All third-party newsletter services comply with European privacy standards. When you open an email sent by our third-party newsletter service, a file included in the email (called a web beacon) connects to their servers. This allows us to determine if a newsletter message has been opened and on which links you click. In addition, technical information is collected (e.g., time of retrieval, IP address, browser type, and operating system). This information cannot be assigned to a specific recipient. It is used exclusively for the statistical analysis of our newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to your interests.
If you do not want your usage of the newsletter to be analyzed, you will have to unsubscribe from the newsletter. You can do this at any time by clicking the unsubscribe link in the footer of any newsletter you receive from us, or by contacting https://www2.keomt.com/contact-us/.
KEOMT’s current newsletter service is provided by MailChimp. See Mailchimp Privacy Policies for further information.
Links
This website contains links to websites owned and operated by third parties. Please be aware that KEOMT is not responsible for the privacy practices of these sites. We encourage users to read the privacy policies of other websites. We do not accept any responsibility or liability for the privacy practices of third party websites and your use of such websites is at your own risk.
Contact information
If you have any questions about how KEOMT uses your personal data, or if you want to exercise your rights regarding your personal data, please contact us at https://www2.keomt.com/contact-us/.
Notification of changes
This policy was last updated in May 25, 2018 and is subject to change. Details of any changes will be posted to this page.